This change management approval form can assist your business comply with AS/NZS ISO 9001, Quality Management System clauses:
A change management approval form is a tool used to document the proposed changes to a product, process or system. The form is used to track and assess the potential impact of the change, as well as to ensure that all stakeholders are aware of and agree to the proposed change.
The form is typically used in situations where there is a potential for increased risk due to the change. For example, if a new chemical is being introduced into a manufacturing process, the change management approval form would be used to track and assess the potential risks associated with the change. A change management approval form typically includes sections for the following information:
The change management process is the sequence of steps or activities that a company or project team uses to introduce meaningful changes to its products, services, or processes. Change management processes will follow the general steps as outlined below. Each step within this process may be detailed in project change requests documentation, to clarify the change.
Upon identifying and considering a change (proactive or reactive), a change request form must be assessed by the controlling person, to determine the nature of the change, e.g. emergency, major, minor or if further information is required.
Depending on the nature of the change, it may need to be recorded in an approval form and put forward to management for review and the required approval.
The applicable person or manager will review the change request and will either:
If approved the change implementer(s) will communicate the proposed change to the relevant persons. If not approved the reasons why need to be communicated to the impacted persons.
The change implementer(s) will then undertake the tasks to accomplish the change within the designated time frames.
A post-implementation review should then be undertaken to assess whether the change was successful or if it requires further modification.
Note: If necessary, training should be given to all team members and persons that are involved in any new work or operational processes.
This change management approval form has provisions including but, not limited to: